Students are expected to be present everyday and to engage in the following routine each day:

1. Read daily announcements and prayer posted on Schoology
2. Check Schoology Messages, Course & Group Dashboards, and personal DePaul Prep email
3. Attend and participate in all classes online (no online component for lunch or Study Hall); attendance will be taken at the start of class
4. Read Close of Day Message and Announcements

Due to the conditions created by COVID-19, as well as our hybrid schedule, we are sharing our expectations for uniforms and what pieces can, and should be, worn on a daily basis. We appreciate the parent support of these expectations for our students. 

Protective Face Masks
Pursuant to our health and safety protocols, protective face masks are part of the uniform and must be worn at all times.  Masks that are plain or contain logos representing DePaul Prep, athletic teams, the arts, academic disciplines, medical/health awareness, or colleges are acceptable.  Masks that contain political statements or use disrespectful language or imagery as well as neck gaiter masks are not acceptable. If you are unsure whether your mask is acceptable, consult with the Deans of Students who will make a final decision.

Here is a day by day breakdown of our uniform expectations:

Mondays/Tuesdays In-Person: Full Uniform

• DePaul Prep polo
• Khaki bottoms (pants/skirts)
• Shoes (Dress or gym)
• Socks
• Belt
• DePaul Prep uniform outerwear
  • DePaul Prep sweater vest
  • DePaul Prep quarter zip fleece (Lands’ End)
  • DePaul Prep quarter zip pullovers from Spirit Shop

Wednesdays In-Person Grade Level Day

Choice of either regular uniform or Spirit Wear 

Thursdays/Fridays In-Person: Spirit Wear Day

• Khaki bottoms (pants/skirts)
• Shoes (Dress or gym)
• Socks
• Belt
• Any DePaul Prep gear from either Spirit Shop or Athletic/Club Team Shop
• DePaul Prep hoodies

If you have any questions, please contact Dean Greer (agreer@depaulprep.org) or Dean Voss (jvoss@depaulprep.org).

Ee would like to provide instructions for morning Drop-Off, Afternoon Pick Up and Parking at DePaul Prep. Please read the following directions carefully so that you are aware of where to be (or not be!) each morning and afternoon if you are dropping off or picking up students or if you have a need to park in our parking lot. We are breaking this down by grade level to make this as clear as possible.

Freshmen (Monday/Thursday)
For Drop Off AND Pick Up, Freshmen parents and guardians should enter the SOUTH parking lot on the SOUTH side of this lot on Campbell. Stay to the right and drop off alongside the curb, pulling forward all the way to our Environmental Garden. Students should exit the passenger side of the car. 

If this line is full, a second line of cars will be started on the outside of the lane divider and drop off will happen at the end of this divider. A security officer or member of our Administrative team will direct cars to this area. 

Sophomores (Monday/Thursday)
From Drop Off AND Pick Up, Sophomore parents and guardians should use the NORTH parking lot and have two options:

• Enter on the EAST side of the school on Campbell and drop off in front of St. Vincent DePaul (one-way road going West)
• Enter on the WEST side of the school on Rockwell and drop off in front of North Entrance doors (one-way road going East)

Junior and Senior Parents, Guardians and Students (Tuesday/Friday) may drop off or pick up at either entrance but must follow traffic patterns set forth here.

Drivers should NOT double park at any place on campus and nor should drivers leave their cars in a drop off or pick up lane. 

Students who will park at DePaul Prep should have a DePaul Prep Parking Permit visible at all times in their car and should park ONLY in the North parking lot. Parking Permits should not be shared between students or siblings.

We appreciate your attention to this announcement and our drop-off and pick-up protocols. 

ATTENDANCE POLICY

Persons may not enter the building if they have any currently known symptoms of COVID-19, such as fever, cough, shortness of breath or difficulty breathing, chills, fatigue, muscle and body aches, headache, sore throat, new loss of taste or smell, congestion or runny nose, nausea, vomiting, or diarrhea; a 6- foot distance from others must be maintained as much as possible; face covering must be worn at all times; and shaking hands or engaging in any other physical contact is prohibited in school buildings. 

Report an Absence or Late Arrival Report by Phone: A parent or guardian must telephone the school office before 8:45 a.m. on a Regular Schedule day to report any tardy or absence at 773-423-5125. Report Online: Report an Absence/Late Arrival Report by Email: attendance@depaulprep.org Worried about a friend or yourself? DePaul Prep Hotline: (773) 423-5815 DePaul Prep Safety Reporting Form Crisis Helpline: Text HOME to 741741 Suicide Prevention Lifeline: 800.273.8255

 

REPORTING ABSENCES  (IN PERSON)

ABSENCES
The following categories have been established to explain both teacher and student responsibilities and obligations. Students who miss more than 20 minutes to any period/class are recorded as absences for period/class attendance and will occur on the student’s report card. 

Regular and punctual attendance is an essential component of a DePaul Prep education. A student’s contribution in class is central to the learning program and the progression of class. For this reason, severe attendance problems may require disciplinary action.

1. The parent or guardian should call the Dean of Students Office at 773-423-5125 before 8:45 a.m. on a Regular Schedule day 

2. Upon returning to school from an absence, the student must check in at the Student Services Office, where an Attendance Admit Slip will be issued.

   1. Allow enough time for your Attendance Admit Slip to be issued and for you to arrive on time for class.

   2. For the absence to be excused a note signed by one parent or guardian, stating the student’s full name, date of absence, the reason for absence, and a phone number where the parent can be reached must be provided. 

   3. If a student should forget a note on the day of return, the note can be submitted the next day. The absence will remain unexcused until the note is received.

   4. The student must show the Attendance Admit slip to their first period teacher following an absence from the school.

      1. If an Attendance Admit slip is not provided upon entrance to the classroom, the teacher should send the student to the Student Services office to acquire one.

A call or an email is required for every day of an absence, unless it is an extended absence that has been approved. Parents at the least must leave a message for the attendance administrator, with the student’s name, the reason for the absence, parent name and phone number. In some cases the Dean of Students Office may require a physician’s note for an absence. 

EXCUSED
The student’s absence is unavoidable due to illness, accident, bereavement for a family member, retreat days, approved school-sponsored co-curricular activities, and approved college visits -maximum of three days for seniors and juniors.

UNEXCUSED
The student’s absence is avoidable due to travel, non-DePaul College Prep sponsored team competitions, college visits that exceed the 3 approved, and dismissal from class for disciplinary reasons are examples of unexcused absences.

LONG TERM ABSENCE
Long-term absence is defined as any absence of nine or more consecutive school days resulting from prolonged illness, concussion, surgery, or therapeutic treatment. When  parents learn of the possibility of an extended absence, the  school nurse, counselors, Deans, and the attendance clerk must be notified. Arrangements for schoolwork must be coordinated through the student’s counselor and approved by the Dean of Students. The Student Services Office requires a physician’s/therapist’s note for long term absences. 

ENTERING THE SCHOOL BUILDING
Students must allow extra time to arrive at school in order to go through a pre-check health assessment upon entrance into the school building. 

Once you have been cleared to enter the building (temperature taken, hand-sanitizer), students will be directed to their lockers and proceed to class. Due to safety and health guidelines, this procedure will be strictly enforced.

COVID-19 Symptoms Identified During Check In Process at School
If a student exhibits a fever upon arrival, during the school day, the parent will be called and expected to pick up the student from the designated quarantined area immediately. The student must be taken to the doctor and return with a note from the doctor verifying it is safe to return to school.

TARDY ARRIVALS TO SCHOOL
DePaul Prep students are expected to be punctual and in class when the bell rings. The South doors will be locked at 8:40 and all students/visitors must enter through the North doors. A tardy is defined as not being in the student’s assigned classroom by 8:45 a.m. Parents/guardians are required to call the school office if a student is expected to arrive after 8:45 a.m. A student arriving after this time and without parent notification will be considered tardy and the tardy will go on the student’s record. Students are expected to report to Student Services for an Attendance Admit form.   

Students are allowed up to three tardy arrivals in the morning each semester - this includes being delayed due to inclement weather, poor traffic conditions, or transportation issues. On the fourth occasion, the student will be issued a Level One Violation (refer to the detention section for details). Note: An excused tardy includes an illness or death in the family, a medical emergency, and an accident accompanied by a police report. 

EARLY DISMISSAL
A note must accompany a request for an early dismissal from the parent or guardian with the full name of the student, date and time of the dismissal, and reason for the request. This note must be turned into the Student Services Office before 8:30 a.m. on the requested date. The student will only be released between class periods, please refer to the Hybrid Block Bell Schedule by grade level before requesting an early release. A parent or guardian is required to come to the Main Office to pick up students; a government issued ID is required to enter the building. If other arrangements have been made, these should be stated clearly in the note. Parents will go through the COVID-19 symptoms check in process.

REPORTING ABSENCES (E-LEARNING)

ABSENCES
In order to be in full attendance at DePaul College Prep during E-Learning, a student must:

• Log in and participate in the course for the duration of class time for each school day which is an hour per course per school day. 

• Log in to class five minutes prior to class time with the iPad in audio silence and with the video camera turned.

• Students will be considered absent if their face video is turned off or their face is in partial view. Students must be in view for the duration of the class.

• Log in after the start of class is considered Tardy, see Tardies below.

• If a student is going to be absent from E-Learning, the parent or guardian should

1. Call the Dean of Students Office at 773-423-5125 or email attendance@depaulprep.org before 8:45 a.m.

2. If a student is marked absent for 2 or more periods throughout the day, they will be marked absent for the school day and it will go on the student’s permanent record. 

TARDIES
DePaul Prep students are expected to be punctual and logged into class at the start of the class period. A tardy is defined as not being logged onto the learning platform at the start of class. Parents/guardians are required to call the school office if a student is expected to log-in after 8:45 a.m. or the first period class. A student logging-in after this time and without parent notification will be considered tardy and the tardy will go on the student’s permanent record. Students who receive three or more tardies for the same class or three or more tardies within a week will be referred to the Dean.

UNEXCUSED
Students will not be excused for oversleeping, schedule mix-ups, and uncharged devices.

EXCUSED
Technology issues approved by the Deans. If a student has technical difficulties, they should immediately:

1. Email their teacher, Mrs. Allen, and Dean Voss for juniors/seniors and Dean Greer for freshmen/sophomores.

2. Complete  E-Learning Attendance due to Technical Issues

3. If the internet is down at your home for any reason, a parent must email the teacher(s) and their dean with the time of outage as a means of communicating missed classes.

ACADEMIC INTEGRITY POLICY

DePaul College Prep expects all students to submit work that is entirely a result of their own effort and to pursue academic achievement with integrity. Examples of these violations include cheating, plagiarism, and obtaining and providing an unfair advantage. All instances of academic integrity at DePaul College Prep are tracked by teachers and the Dean’s Office.

To prevent academic integrity violations, all major written assignments must be submitted through turnitin.com.  

VIOLATIONS
Violations of the  Academic Integrity Policy include but are not limited to cheating, plagiarism, and obtaining or providing an unfair advantage.

Cheating:  Examples of cheating during a quiz, test, or other examination include, but are not limited to:

1. Giving the appearance of cheating by having a digital device during a non-digital assessment or notes available for student use during a digital or non-digital assessment.
2. Using notes, answers, calculators, electronic messages/images, online language translators, or other aids such as cheat sheets or crib sheets without the teacher’s explicit permission. 
3. Copying from someone else’ s work; students are responsible for keeping their eyes on their own papers or screens only.
4. Talking; communication of any type (verbal, electronic, or otherwise between students is strictly prohibited.
5. During a digital assessment any action that results in an unfair advantage or that could lead to the shairing of test materials. Examples include but are not limited to: 
   1. Split Screen or swiping up
   2. Taking a screenshot
   3. Pressing the home button
   4. Attempting to access the test or quiz when not in the classroom or accessing it without the teacher’s permission

Note:  If the student performs any of the above actions during a digital assessment, the assessment will be terminated and the teacher will have the right to confiscate the assessment.

Other examples of cheating include but are not limited to:

1. Copying or allowing another student to copy from homework or other assignments such as a take-home exam or quiz, project, report, presentation, etc.
2. Dual submission of a paper or assignment to two or more different teachers without their prior expressed knowledge and consent. 
3. Changing answers on a test, assessment, project, etc. after grading.
4. Mis-representing records for hands-on activities such as physical fitness testing.
5. Forging a parent/guardian’s signature on a school document.
6. Stealing copies of tests or answer keys.
7. Changing grades in a grade book or altering a computer grading program.

Plagiarism:  Examples include but are not limited to:

1. Submitting a paper or presentation obtained from a research service or term paper mill.
2. Turning in parts of or a whole paper or presentation written or produced by another person with or without that person’s knowledge.
3. Intentionally or unintentionally failing to cite the source of text, audio, visual, or digital materials copied or paraphrased in the paper or presentation.
4. Attributing an idea, fact, or quotation to an incorrect, false, or made-up source.
5. Submitting one’s identical or substantially similar work for credit more than nonce, without prior explicit consent from the receiving instructor.
6. Unauthorized copying and pasting or duplicating the whole or parts of copy-righted works (such as books, articles, websites, art, music, photos, digital images, videos, etc.). Permission for use must be obtained from the source, and attribution given and cited in the paper, project, presentation, etc.

Note:  Guidelines on conducting research and avoiding plagiarism are provided in each academic discipline. It is the responsibility of the student to know and follow each department’s rules for attribution and citation, which are presented and explained by each teacher or the Library Media Specialist.

Obtaining or Providing an Unfair Advantage:  Examples include but are not limited to:

1. Working with others on assignments when the teacher has prohibited collaboration.
2. Verbally or digitally providing other students with information regarding a test, quiz, or other examination.
3. Accepting information about a test, quiz, or other examination. Note: Giving or copying answers during an examination are examples of cheating; see above.

 

CONSEQUENCES OF VIOLATING THE ACADEMIC INTEGRITY POLICY

First Offense: The teacher speaks to the student and parent directly and informs the student’s dean, counselor, and the assistant principal of the offense. 

1. The student will not receive credit for the plagiarized assignment.
2. The teacher will provide an alternative assignment/assessment for a maximum grade of 60%.

Second Offense: The teacher speaks to the student and parent directly, and schedules a meeting between the student, parent, teacher, student’s dean, student’s counselor, and the assistant principal.  

1. The teacher will lead this meeting, and others will have the opportunity to talk and ask questions.
2. The dean and assistant principal determine and issue an appropriate disciplinary consequence.
3. The counselor provides support to the student in changing this behavior.
4. The student will not receive credit for the plagiarized assignment.
5. The teacher will provide an alternative assignment/assessment for a maximum grade of 60%.

Third Offense: The teacher speaks to the student and parent directly, and informs the student’s dean, counselor, and the assistant principal of the third academic integrity violation.

1. The student is suspended for 1-2 days. The student’s dean will determine the length of suspension.
2. All assignments for the class missed during suspension will receive a maximum grade of 60%.
3. The student’s college counselor will provide assistance in required communication of this violation to admissions representatives.
4. The student may be dismissed from DePaul College Prep.  The student’s probation or withdrawal status will be determined by DePaul Prep administration.

Fourth Offense: The teacher speaks to the student and parent directly, and informs the student’s dean, counselor, and the assistant principal of the fourth academic integrity violation.

1. The student will be dismissed from DePaul College Prep.  The student’s probation or withdrawal status will be determined by DePaul Prep administration.

Student Expectations: 

1. Students should have a quiet and appropriate workspace that is conducive to giving their full attention and best work. 
2. Students should be ready to be a full participant in class at all times, whether in small groups, discussion, or reflective work. 
3. Students should have their cameras on, face in view, and appropriately dressed to be able to demonstrate attentiveness whenever their teacher has his/her camera on. (Teacher’s camera on = student’s camera on)
4. Students should only step away from class sessions in an emergency and should inform the teacher via chat that they are away from their iPad.
5. Students must use a device(s) with a camera and microphone for e-learning. 
6. Students are expected to use their iPad as their primary device. 
7. If a student has technical difficulties, they should immediately:
8. Email their teacher, Mrs. Allen, Dean Voss, or Dean Greer
9. Complete  E-Learning Attendance due to Technical Issues
10. If the internet is down at your home for any reason, a parent must contact the teacher(s), Dean Voss or Dean Greer with the exact times of outage.
11. Students should check both their school email and Schoology at least twice a day (before and after classes are in session) to check for updates from teachers about e-learning.   Schoology notifications must be turned on.
12. Students should complete assignments as instructed by the teacher for every class.  
13. Students should have required apps on their iPad to do their work including
    • Zoom
    • Schoology
    • Notability
    • Google Drive including Google Docs, Sheets, Slides
    • Any app required by their teacher
14. Students are expected to behave with Academic Integrity Policy. 

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Teacher Expectations: 

1. Teachers will take attendance every day whether class is conducted live or asynchronously. 
2. Teachers will balance learning between synchronous and asynchronous learning in a manner that most effectively allows students to reach learning targets for each unit. 
3. Teachers will post office hours before school and after school when students can be certain they can ask questions and get answers. 
4. Teachers will regularly and consistently assign assessments that will be graded.
5. Teachers will continue to use formative and summative assessments to determine the student’s grade for the course. 
6. Teachers will record all class conferences and individual meetings with students. 
7. Teachers should not assign more than 15 minutes worth of “out of class” work per day.

At DePaul College Prep, our goal is to ensure students have ample opportunity to demonstrate their learning across all assignments and assessments. Units of study are designed to include formative (practice) assessments that allow a teacher to understand how a student is progressing toward mastery of key learning targets as well as to provide feedback on assessments and assignments before a summative assessment is given. Individual assignments are designed with specific learning targets in mind and because of this, assignments should be completed BEFORE a summative assessment is given at the end of a unit. Unit assignments are also an important opportunity for teachers to provide feedback on a student’s progress toward learning targets. For the purpose of this policy, assignments are  considered  ‘formative’ and provide practice of essential concepts and skills within a unit of study. ‘Summative’ assignments, typically worth a larger percentage of a student’s grade, reflect a student’s total understanding of unit learning targets and must be completed, even after the conclusion of a unit of study. 

Formative Assignments: Assignments that provide practice of major concepts and skills introduced in a unit. These assignments inform a teacher about how a student is progressing toward learning targets for a unit of study

Summative assignments/assessments: Assignments or assessments that measure a student's learning at the end of a unit. These assignments provide a summary of a students progress toward learning targets

The punctual turn in of assignments is a measure of accountability that is critical to the development of ownership around one’s learning. In the event that a student needs additional time to complete an assignment, late work is accepted with the following conditions:

• Late assignments for each unit are accepted for a period of time up until the administration of the summative assessment for the same unit. A calendar of summative assessment dates for a unit is provided by the teacher.
• Late work receives a reduction of 10% credit per day and risks the possibility of a teacher providing less substantive feedback on an assignment.
• Assignments, even though accepted late, can only be reduced to 50% of the total points the assignment is worth. If a formative assignment is not submitted by the time a summative assessment is given, it will be permanently recorded as a zero. 
• For Freshmen and Sophomore students, on the day an assignment is 2 days late, the assignment must be completed in After School Academic Support (Monday thru Friday; 2:05-3:00 p.m.).  Teachers will enter a students name on the Academic Support list for that day and verbally explain to students that they are expected in Academic Support that afternoon.
• The teacher reserves the option to require a student to complete work with them before school, during lunch/assigned study hall, or after school to ensure that the assignment is completed prior to issuing an academic detention. 
• A student may not earn a passing grade for a course if all summative assessments have not been completed and submitted.

Goal:   Academic Support is required for students whose assignments are 2 or more days late and for students earning a D or F as identified by the Eligibility List which is reviewed every Wednesday. As an extension of our academic day, this is a time and space for students to complete missing assignments. Academic Support is staffed by Ms. Greer, Dean of Students and the school Learning Specialists. There are no exceptions to this policy.

• Across all content areas, all homework assignments are due by 8:45 a.m., each day. Assignments completed after that are considered late. 
• Once a student’s name is placed on the Academic Support list, they must attend Academic Support that day. 
• If a student completes their assignment, they should check in with the Dean of Students at Academic Support to have this noted and approved as complete. 
• Teachers will add the names of students for Academic Support to the Academic Support List at the conclusion of each class period. 
• Dean of Students will supervise Academic Support from 2:05-3:00 PM each day in Student Services
  • Check-In/Monitoring:
    • Students  check in and attendance is recorded on the Academic Support List.
    • Dean Greer will briefly speak with each student and ensure they have a plan to complete missing assignments.
    • Students are monitored to ensure they are working on assignments.
    • Completed assignments will be reviewed at 3:00 p.m. and recorded to note completion.
• For students with multiple missed assignments:
  • Assignments will be prioritized or a homework completion plan will be created by the Dean, the Learning Specialists, or the counselor.

PLEASE NOTE:

• Students who are assigned to After-School Academic Support during E-Learning days are still required to attend via a Zoom link. 
• Cell Phone Policy is in effect during Academic Support.
• Teachers who assign 5 or more students to Academic Support should plan to meet with the students during After School Academic Support.
• Students who are absent from school will not be placed on the Academic Support List however, the student must email the teacher to make-up work.

DETENTIONS

Detentions are consequences to violations of our Parent & Student Handbook.  It is the period of time when a student will be required to serve as a result of a policy violation.  

• If a student receives a detention at any time he/she will be required to serve that afternoon at 2:15 p.m. or the next available day they are on campus, either in the morning from 7:45-8:30 or after school from 2:15-3:00. Note: There will be NO Wednesday detentions.

• If a student fails to report to detention he/she may be given another regular detention, a Saturday Detention or face suspension with a view to expulsion.  

• If a student is issued ten detentions in one semester, that student may be suspended and placed on disciplinary probation for the remainder of the school year.  Receiving 20 detentions in one school year is grounds for dismissal from DePaul College Prep.

SERVING DETENTIONS

Detention is a supervised period conducted before or after school. Detention will be held with the following schedule:

• Monday, Tuesday, Thursday, Friday 7:45-8:30 a.m. 

• Monday, Tuesday, Thursday, Friday 2:15- 3:00 p.m.

  • The student must be prompt. A student will not be admitted after the posted start time and is expected to stay until the end time.

  • Student involvement in jobs and/or extra-curricular activities and sports does not excuse a student from serving detention.

  • If a student fails to report to detention he/she may be given another regular detention, a Saturday Detention, or face suspension with a view to expulsion. 

  • Students must be in full uniform.

  • Electronic devices are not allowed in detention; students will be dismissed if found in violation.

  • Students will not be allowed to work on homework but instead will participate in a reflective exercise designed to help students consider the negative implications of their actions.

  • If a student is found to be disruptive in detention, he or she will be dismissed and not given credit for serving any portion of the detention. In addition, the student will receive an additional detention.

  • If a student is scheduled for both Academic Support and needs to serve a detention that day, the student will be required to attend Academic Support and serve the detention the next available day/time. 

  • If a student is issued ten detentions in one semester, that student may be suspended and placed on disciplinary probation for the remainder of the school year.  Receiving 20 detentions in one school year is grounds for dismissal from DePaul College Prep.

  • All detentions must be served in order to take semester exams.

WARNING SYSTEMS

Occasionally a faculty or staff member will choose to issue a warning to a student without assigning detention hours. These warnings serve as reminders about expected behavior. A student is allowed up to a total of three (3) warnings per semester. Each warning beyond 3 in a semester is registered as a detention hour (s) that must be served. 

Warning System Violations

1. Each dress code violation; see the dress code for details.

2. Using/displaying an electronic device including cell phones or ear buds/pods) during passing periods, lunch, when out of class or on a pass, in bathrooms, or in the dining hall. Note that electronic device violations including cell phones are considered level one discipline violations and subject to detention.

3. Having food/drink (other than water) outside of the dining hall without permission.

4. Failure to carry/show the current school year (2020-2021) student ID.

Teachers will enter warnings into Plus Portals so that these are tracked.