Student Health - DePaul College Prep

Student Health Update

Given the different place we are in now with regard to COVID 19 and the high vaccination rate of our community, we will no longer require a doctor's note for absences due to illness that do not exceed 3 days. However, we are still recommending the following of students with symptoms of COVID 19:

Do not attend school if you have any symptoms of illness such as a sore throat, headache, cough or runny nose.
Consider getting tested for COVID 19 if these symptoms persist

Accessing your Magnus Health SMR Account

DePaul Prep uses Magnus Health SMR (Student Medical Record) to organize and keep updated all immunizations and health-related forms for school and athletic use.

Magnus will be available for sign-on beginning in July for incoming families. Parents will be alerted via email when sign-on is available.

As this is a web-based system, you will have continuous access to your child’s health record as well as the ability to make updates when needed. You will also have the option to access the account after your child graduates.

DePaul Prep does not accept hard copies of health forms and all forms will need to be uploaded to your student’s Magnus Health profile.

Timely submission of health information and other forms is vital so that preparations can be made prior to the first day of school. You will receive weekly reminders as long as there are outstanding items in your account. If there is no data in your account, please reserve 20 to 30 minutes per child. Once information is uploaded, it will be verified by our nurse and if there is anything that needs to be corrected, you will be notified. The good news is that you will not have to repeat this work next year: the data is securely stored, so going forward you will simply provide updates to the record as needed. Anything updated will also be verified and you will be notified if anything needs to be amended.

*If there is any misinformation on your student's account records, please contact the Main Office or our School Nurse.

Here is a checklist of things that should be uploaded into Magnus:

Student Health Record
Over-the-counter Medication Form
Immunization Form
COVID-19 Vaccination Status
Dental Exam Form -- only for Freshmen
Eye Examination Form -- (only for Freshmen and Transfer Students if this is their first time entering a school in Illinois)
Recent Physical Form -- only for Freshmen and Transfer Students
Athletic Participation Form -- only if your child will be playing a sport (the form is good for 13 months after exam). Check the dates so you know when the next form is due.

If applicable:

Prescription Medication Form
Asthma Action Plan Form
Food Allergy Action Plan Form
Diabetes Action Plan Form
Seizure Action Plan Form
Concussion and Steroid Acknowledgement Form
Consent to Treat -- Athletic Trainer
Sport Concussion Assessment Tool

Questions or Problems?
If you are having difficulty navigating the Magnus system, entering data online, or downloading the hardcopy cover sheets and forms, or if you have any other questions, please contact customer support at Magnus Health SMR by phone at 877.461.6831 or by email at service@magnushealthportal.com. No paper forms will be accepted.

Also, please feel free to consult the Magnus Health page for Parents: http://magnushealth.com/parents/ and Privacy and Security page at www.magnushealth.com/privacy-and-security/

Magnus Health FAQs

How does all of this work?

There are two types of requirements:

1. Online data entry: Enter data or answer questions online

2. Required forms: Download, print, and fill out forms, get forms signed by your student’s health care provider, then upload completed forms.

Instructions for completion:

Once you click on your student’s name in Magnus you will see a list of requirements and their status
Locate the requirement you want to complete and click the icon in the actions column for that requirement
For the requirements that consist of downloading forms, click on the paper icon in the blank form column & then click on “Print”
The forms will open in the window with a cover page and the form.
Print all pages, complete the forms and get them signed by your student’s health care provider as indicated.

You can upload forms directly to the Magnus website by:

Scanning or taking pictures of all the pages. (Please note that photos must be clear/focused without cutting off part of the form. Make sure the form fills the entire screen, supported file types: pdf, png, jpg, jpeg, BMP, or gif).
To upload the file(s), click on the “Turn it in” icon for the requirement in the action column and choose the file(s) to upload.
Once the form has been reviewed and approved by our school health office the status will change to complete.
You will receive reminder emails until each requirement in your account is complete. To see which requirements are outstanding, log in to your account and view your tracker status.

Where do I find a list of frequently asked questions about Magnus Health?

How do I reach Magnus with questions about the Magnus SMR Website?

The help desk is open Monday thru Friday 8am-3pm.

Their number is: 1.877.461.6831.

You can also email the help desk via the Magnus website www.magnushealth.com.

Click the orange Magnus Help button. Then select that you are a parent. There are great step by step articles there to assist you with most of your questions. You can also email Magnus right from there.

Where do I find all of the medical and school forms that used to come in the student packet or were posted on the school website?

How do you keep my child’s health information secure?

Maintaining the security and privacy of our student records, including health records, is of the utmost importance to DePaul College Prep. Upon considering the move to online health record-keeping, DePaul College Prep thoroughly investigated the privacy issue and has been satisfied by the scope and depth of Magnus Health’s policy and procedures.

Our school feels that the physical, electronic, and procedural safeguards that Magnus Health has outlined for us meet our own commitment to keeping our students’ records secure.

Magnus Health is committed to maintaining the confidentiality, integrity and security of personal information received from all users. They adhere to HIPAA, FERPA, and PCI related standards of privacy and security. You can read about the Magnus approach to security in detail via the link on our AA website, or https://magnushealthsupport.force.com/s/article/Privacy-and-Security-Measures.

We also ask that you manage your account to ensure security. Please do not share passwords or cover pages to ensure account integrity.

Student Health Forms

It is mandatory that all students have the completed forms listed below on file with DePaul Prep. Parents will upload all forms to their student's Magnus Health profile.

state of il certificate of child health exam

state of il proof of dental exam form
* Per Illinois law as of January 2019, all incoming 9th graders are required to complete a school dental exam before entering high school.

state of il eye exam report

self -administration of medication authorization form (rev. 1/19)

asthma action plan*
*if applicable

food allergy & anaphylaxis emergency care plan*
*if applicable